„From 7000m² to 3000m² in just 20 weeks despite COVID“
In January 2020 HOFFMANN Consultancy has been contacted to outsource the warehouse, because of the clean return of the office facility by Jun 30th. The opening of the new office facility, without a warehouse was scheduled for Jun 15th.
End of January at the final meeting, the management team ask if it’s possible to manage and lead the complete office move in parallel to the warehouse outsourcing project, because their current project manager decided to leave within 2 weeks.
Initial Situation:
Meeting date on January 30th – encounter with the following situation.
Building old:
fully furnished office building with 7 floors + basement
- 7000m² of which 550m² is an active laboratory with approx. 15 server cabinets for 3500 maintenance customers
- 180 work places
a maintenance warehouse with around 5000 items
Handover must be clean and swept on June 30th.
New Building:
in the interior construction phase – wall, electrical, heating, water and furnishing plans drawn up
no high-level or low-level designs for video, access, meeting and conference systems
no network or technical laboratory planning
no real project or detailed time schedule
one floor in an office complex – no space for maintenance warehouse
Welcome day planned for June 15th – so only 20 weeks
The current project lead leaves the company and is available for a handover interview twice for 3 hours each, only.
Why HOFFMANN Consultancy?
The capacity of company’s own personnel were already exhausted and no relocation know-how on a large scale was available.
After discussions had already been held regarding the outsourcing of the maintenance warehouse and the two projects were somewhat dependent on one another, the customer decided to contact HOFFMANN Consultancy first.
Finally, Mr. Hoffmann was able to convince us of other inputs to the customer through his experience of two other larger company relocations and information about risks.
What success did HOFFMANN Consultancy bring?
The commitment paid off twice for the customer and was a complete success despite the unforeseeable COVID pandemic. The original goals were even exceeded.
Specifically, the following points were implemented:
- Project & risk plan and Gantt chart including work packages created
- Creation of a laboratory concept involving all relevant technicians
- Budget & budget controlling
- Indirect construction progress management
- Ensure that environmental influences are taken into account
Which results should be highlighted in particular?
- Cost savings in the 6-digit range
- Green foot print
- Deliveries
- Effective waste management
- Very good integration of the technical team, despite halving their laboratory area
- Win-win situation and increased efficiency with another project
- Effective work package management
- Detailed and complete project documentation
Contact me
HOFFMANN Consultancy e.U.
Unternehmensberatung
+43 664 410 1404
office@hoffmannconsultancy.com